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Invoice digitization and data capture

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Invoice digitization and data capture

Do you want to take full advantage of your accountants’ expertise so they do not have to retype invoice data? Leave it to us.

Since 1998

What our cooperation can bring to you?

The processing of supplier invoices is a daily routine for most companies, often associated with financial costs, errors and inefficient use of employees’ time. Our services will benefit companies that are receiving hundreds or thousands of invoices each month with savings in staff resources. Automating your invoice processing workflow will also allow your employees to focus on key tasks of your business.

Individual approach

Our services help simplify and streamline the entire invoice processing lifecycle. With our individual approach, we are able to extend our standard service by other activities or to customize it to suit your requirements.

Customized solutions

We understand your needs and provide the right solutions. We offer a complete digitization and invoice capture process as a service, without the need for your intervention during processing. Data validation is handled by our qualified operators under strict security measures.

In-house

If you prefer in-house invoice processing, we can deliver the right solution to suit your needs.

MAXIMIZE THE FULL POTENTIAL OF YOUR EMPLOYEES

Key benefits

The processing of supplier invoices is a daily routine for most companies, often associated with financial costs, errors and inefficient use of employees’ time. Our services will benefit companies that are receiving hundreds or thousands of invoices each month with savings in staff resources. Automating your invoice processing workflow will also allow your employees to focus on key tasks of your business.

  • Allocate saved resources to your core business
  • We'll help you introduce clear and transparent rules
  • We'll lower your invoice processing costs
  • We guarantee the output quality and processing times

Our latest studies

How we helped our clients

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process of cooperation

Process

01.

Input

  • Email with automated reading option
  • Paper documents
  • Transfer via sFTP
  • If needed, a document scanner or MFP device will be installed, including automated document export for further processing
02.

Processing and data check

  • Document image is optimized
  • Data capture via all available technologies – OCR, ICR, AI, RPA, ML…
  • Captured data checked by operator
03.

Delivery

  • Output corresponding to ISDOC (Information System Document) standard
  • Processed documents delivered to ERP systems (SAP, MS Dynamics, Helios etc.) in preferred format (xml, cvs)
  • Delivery via client’s FTP or our own FTP servers

we offer various packages

Parameters of services

  • Document collection via email or sFTP server
  • Capture of 21 data fields*
  • Capture of tax recap
  • Format and data type check
  • Crosscheck with supplier master data
  • Export in ISDOC, XML or CVS formats
  • Data accuracy min. 99 %
  • Invoice processing in Czech, Slovak, English and German
  • Continuous monitoring of invoice processing
  • Reporting
* Invoice number, Supplier ID (name, ID, VAT number, VAT for VAT payment, Street, Street number, Zip code, Town), Invoice type and description, Order number, Date (Issue, Due, Date of taxable supply), Payment information (Variable symbol, Account number, Bank code, Currency code, Total amount), Tax recap, Original invoice number (for credit notes).
  • Individual requests for system migration
  • Collection and scan of paper documents
  • Non-standard data capture
  • Crosscheck with client’s custom dictionaries
  • Invoice requirements check
  • Crosscheck with third party data (ARES)
  • Invoice processing in other languages
  • Express processing within 2 – 4 hours
  • Electronic signature and time stamp

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For more information about our services and solutions, write to us or call +420 778 046 937.

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    Invoice digitization and data capture