iCapta Invoice_X
We provide the iCapta Invoice_X solution.
This solution accelerates, automates, simplifies, and improves the accuracy of invoice management—both in SAP and beyond.
So you can focus on what truly matters! Your benefits:
Save time and money
Increase automation
Gain full transparency
Features that drive your success
Supplier portal and E-invoicing
Intelligent document digitization
Digital workflow
Artificial intelligence and fraud prevention
SAP and beyond
SAP S/4HANA Cloud
FAQ
Frequently Asked Questions
For invoices without a purchase order reference (SAP FI), we recommend at least two workflow steps: one person approves invoices, another releases them.
For PO-based invoices (SAP MM), approval and release can be fully automated, so no manual approval may be required in a three-way matching scenario.
More complex workflows with any number of steps can also be configured depending on your compliance requirements.
E-invoicing refers to the exchange of machine-readable documents in XML format. This can take place via e-invoicing or supplier portals, or simply via email.
Data from e-invoices can be transferred directly and automatically into ERP systems, eliminating the need for scanning—one of the biggest sources of errors in AP processes.
PDF files are not considered true e-invoices, as they still require OCR processing.
PO flip is a feature of the Business Partner Portal. It allows you to provide a purchase order to a supplier via the portal.
The supplier can then convert it into follow-up documents (e.g., order confirmation or invoice) and send it back automatically. Everything is transferred directly into your SAP system and is immediately available.
No. Users can participate in workflows via SAP Fiori or SAP GUI. Administrative tasks are available in both environments.
Some functions are also accessible via a web client (e.g., invoice validation).
Yes. The solution is certified for SAP S/4HANA Cloud (extended and private editions) as well as RISE with SAP.
For the public cloud, we offer dedicated workflows based on the SAP Business Technology Platform.
The smallest license package includes processing up to 6,000 invoices per year.
At this level, automation typically delivers ROI within 24 months. With higher volumes, savings increase and implementation often pays off within months.
iCapta Invoice_X includes a monitoring tool called Process Analyzer.
It tracks KPIs such as lost early payment discounts, invoice cycle times, involved users, top suppliers, and more.
Integration with BI tools like Microsoft Power BI is easily enabled via a standardized API.
AI agents support
AI Agents – Meet iCapta Invoice_X AI agents
A Revolution in Accounts Payable
We combine cutting-edge AI technologies with our proven processes and SAP expertise. Our goal is ambitious:
100% contactless invoice management
They improve quality, increase the level of contactless processing in already automated workflows, and simplify workflows that cannot yet be fully automated.
Goal: Invoice management as close to 100% contactless processing as possible.
A Revolution in Document Processing
This drastically reduces the error rate, significantly improves recognition accuracy, and makes manual verification largely unnecessary.
As a result, document processing truly becomes the driving force behind automation.
AI agents
AI Agents – Meet iCapta Invoice_X AI agents
Matching Agent
- Extracts invoice data
- Enriches and matches it with SAP master data
- Reads documents down to line-item level
Verification Agent
- Takes over after the Matching Agent
- Checks whether full background processing is possible
- Automatically triggers necessary steps (e.g., waits for goods receipt)
Workflow Agent
- Takes over after verification
- Checks if touchless processing is possible
- Automates follow-up tasks (e.g., suggesting approvers, account assignment)
- Automatically forwards documents for posting and payment
Capta xSuite Invoice
A smart combination of logic and AI
iCapta Invoice_X agents don’t rely solely on AI—they combine proven business logic with artificial intelligence.
AI captures and enriches data, while predefined rules validate plausibility.
Result: A robust and reliable system.
More than just automation
- iCapta Invoice_X Capture: Deep learning and LLMs for modern document reading
- iCapta Invoice_X Prediction Server: Deep learning-based workflow automation in SAP
- Dynamic fraud prevention: Detects suspicious patterns based on historical transactions
AI against labor shortages
AI agents handle repetitive routine tasks, allowing AP staff to focus on higher-value activities.
The future of AP automation starts now
With iCapta Invoice_X AI agents, you get closer than ever to 100% touchless invoice processing—faster, more accurate, and more secure.
FAQ
What to know about AI
Various AI technologies are used in iCapta Invoice_X:
- Deep learning (Prediction Server)
- Machine learning (e.g., supplier learning)
- R-CNN models for image recognition
- Large Language Models (LLMs) for document capture
- Artificial Intelligence (AI): Broad term for systems that mimic human intelligence
- Machine Learning (ML): Algorithms that learn from data to identify patterns
- Deep Learning: Advanced ML using multi-layer neural networks, especially effective for large datasets
Using LLMs:
- Recognition rates can improve from ~85% to ~95% at field level
- Digitization effort can be reduced by up to 80%
Yes. AI provides suggestions.
Even with high confidence, validation steps remain in place. AI is designed to assist—not replace—human oversight.