Invoice digitization – scanservice https://en.scanservice.cz Full security guarantee for all your documents Tue, 03 Dec 2024 10:45:42 +0000 en-US hourly 1 https://wordpress.org/?v=7.0 https://en.scanservice.cz/wp-content/uploads/2024/04/cropped-favicon-32x32.webp Invoice digitization – scanservice https://en.scanservice.cz 32 32 Uniqa Management Services, s.r.o. https://en.scanservice.cz/all-references/uniqa-management-services-s-r-o/ Tue, 19 Nov 2024 21:41:06 +0000 http://en.scanservice.cz/?post_type=cspt-portfolio&p=1298

UNIQA Insurance Group | Capture of accounting documents

UNIQA Management Services, s.r.o. deals mainly with intermediary activities in pension insurance contracts and general insurance. The company started its activity on the Czech market in 1998 under the business name WASS YT s.r.o. In 1999 the company was renamed CSWIN FINANCIAL SERVICES s.r.o., then Winvest Finanční poradci s.r.o., and finally AXA Česká republika s.r.o. From 16.10.2017 to 14.01.2021 the company operated under the name AXA Management Services s.r.o. More info: www.uniqua.cz
„Extracting data from incoming accounting documents as BPO has proven to be a very good choice, as has the choice of scanservice as our external supplier of these services. It has offered us the best conditions and during our cooperation the services continue to be at a very high level.“ Vladimír Kořen, Head of Finance (Accounting & Tax), UNIQA Pojišťovna, a.s.

Challenge

As the number of clients grew, the company began to encounter a large number of accounting documents that needed to be processed efficiently and effectively. The company was looking for a solution that would significantly speed up the processing workflow while giving them control over the entire process.

Solution

We offered Uniqua Pojišt’ovna a.s. the processing of accounting documents in the form of Business Process Outsourcing (BPO). This process involves extracting data from all incoming invoices of Uniqua a.s. group companies in DigiCentre scanservice a.s. in Prague. All accounting documents are delivered exclusively electronically, invoice data is extracted automatically, and the extracted data is automatically verified and matched.

Benefits

Automated invoice extraction reduces the processing time by half and Uniqua Pojišťovna a.s. obtains important data for further workflows within 24 hours.

Used applications

]]> Johnson & Johnson Global Services Prague https://en.scanservice.cz/all-references/johnson-johnson-global-services-prague/ Wed, 06 Nov 2024 21:49:10 +0000 http://en.scanservice.cz/?post_type=cspt-portfolio&p=1320

Digitization of financial documents

The J&J GS Centre in Prague was established in March 2006, when it began providing services related to the processing of supplier invoices in the EMEA region. It later took over the receivables process, laying a key foundation for comprehensive financial support for business partners in the region. Thanks to its convenient location and globally successful ten-year history, the Prague centre has not only been providing financial support since 2016, but has also expanded into the areas of procurement and human resources.

More info: www.jnj.cz

Challenge

Business Process Outsourcing (BPO) project of scanning and capture of financial documents and subsequent data transfer to SAP system within 24 hours of delivery, in urgent cases within 1 hour.

Solution

Since 2006, we have been providing the service of scanning and data capture from financial documents in the form of Business Process Outsourcing (BPO) and subsequent data transfer to the SAP system. This includes invoices and related documents (reminders, delivery notes, bank statements). The employees of the specialized DigiCentre not only have knowledge of financial documentation and accounting, but also the appropriate language skills. We process both original paper documents and scanned documents. Scanning is performed on Kodak Alaris scanners, and OCR is performed using the IBM Datacap OCR system.

Monitoring of the digitization process is provided by our own ScanLog application. For automated processing of scanned documents sent as e-mail attachments, we have developed the ScanCollector application, which ensures automatic download of e-mail messages, their sorting by validity and subsequent conversion into a uniform format.

Benefits

Significantly faster processing of large volumes of documents and more efficient provision of J&J GS Prague support to Johnson & Johnson’s EMEA business partners.

Used appliccations and hardware

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