Forms digitization – scanservice

Česká pošta, s.p.

admins — Sat, 30 Nov 2024 20:38:20 +0000

Processing of structured documents

Česká pošta, s.p., is a state enterprise operating postal services in the Czech Republic and, with approximately 31,000 employees, the second largest Czech company by number of employees. Czech Post was established in 1993 at the same time as the Czech Republic became independent. However, its roots date back to the First Republic, when the new state was building its own infrastructure. More info: www.ceskaposta.cz/index

„Working with people in the right place is always a guarantee of success. scanservice a.s. has been providing digitization solutions for processing postal monetary transactions and several other agendas for many years, and I can confirm our complete satisfaction.“ Antonín Ambrož, Manažer útvaru Provoz peněžních služeb, Česká pošta, a.s.

Challenge

Development of a project to implement and support a solution for the daily processing of several types of structured documents, including all payment orders.

Solution

We delivered to the Czech Post the latest version of the eFLOW digitization platform for processing structured documents, including the use of our own applications. The solution also includes Kodak Alaris scanning workstations. We are currently providing service support for the supplied software solution and hardware equipment.

Benefits

Fast and efficient processing of payment orders, court and collector agency mail.

Used applications and hardware

Slovenská pošta

admins — Fri, 29 Nov 2024 05:18:38 +0000

Automated processing of payment documents

Slovenská pošta, a. s., is a leading provider of modern communication, distribution and payment services on the Slovak market, with logistic conditions for business in Central and Eastern Europe. Slovenská pošta is a trusted intermediary that meets the changing needs of its customers and that offers new products and comprehensive solutions with added value and high quality of service. More info: www.posta.sk

„Slovenská pošta has been using technologies for automated processing of postal payment documents from scanservice a.s. for many years now. Both the implemented solution and especially the subsequent support are at a high professional level and meet our versatile requirements.“ Ľubomír Mindek, Deputy Chairman of the Board of Directors and Director of the Information Technology Department, Slovenská pošta, a.s.

Challenge

Develop a project for implementation and support of a solution for automated processing of payment documents.

Solution

The increasing demands placed on the manual processing of payment documents and the desire to make the entire work process as productive as possible led the Slovak Post in 2001 to decide to choose an automated system.

We supplied the eFLOW digitization platform for processing structured documents, including the use of our own ScanLog and ScanIndex applications. The solution also includes Kodak Alaris scanning workstations. Throughout the project we provide service support for the supplied software solution and hardware equipment.

Benefits

Automated payment processing contributes to streamlined workflows and lower costs.

Used applications and hardware

Český statistický úřad

admins — Tue, 19 Nov 2024 20:48:56 +0000

Census 2011

As one of Hewlett-Packard’s main subcontractors, we participated in the processing of the 2011 Population and housing Census data. Our services included data preparation, forms scanning, data capture, validation and generating output files for further processing.

We used seven high performance Kodak Alaris i750 document scanners to scan nearly 13 million forms, and the eFLOW 4.5 application for data capture and validation.

The entire operation and the premises, including scanning and validation, were regularly inspected by a systematic, independent and documented process of external audits in accordance with the ČSN EN ISO 9000:2006. The quality of processed data was evaluated with the help of measurable quality indicators, which meet the requirements and recommendations of the European Parliament, the Council of the EU and the Czech Republic.

Statistický úřad Slovenské republiky

admins — Mon, 18 Nov 2024 20:45:51 +0000

SLBD 2011

The Statistical Office of the Slovak Republic is the central state administration body of the Slovak Republic in the field of state statistics and has been operating as an independent institution since 1 January 1993, the date of the establishment of the independent Slovak Republic.

More information: www.statistics.sk

Challenge

Execution of the project for the census of population, houses and dwellings in the Slovak Republic in 2011.

Solution

As one of the main subcontractors of IBM Czech Republic s.r.o., we designed three forms in five languages (Slovak, Hungarian, Romani, Ukrainian and Ruthenian) for this project. The scanning of approximately 9 million forms was carried out on five Kodak Alaris high-speed document scanners. Data recognition and validation was performed in eFlow.

Benefits

As a result of our mutual cooperation, the files were intended for further processing by specialist departments of the SR.

Used applications and hardware

Český Slavík Mattoni

admins — Sun, 03 Nov 2024 21:18:00 +0000

Musica Bohemica | Forms capture

Český slavík is an annual popularity poll of Czech singers and groups, organized from 1996 until 2017, then again from 2021. Since 1999, Český slavík has teamed up with a new general partner, Karlovy Vary Mineral Waters, the company behind Mattoni mineral water. From then until 2017, the name of the survey was subtitled “Mattoni”. The poll replaced the Zlatý slavík.

Challenge

Processing the voting results for Český slavík Mattoni with the added value of accompanying reports.

Solution

To process the overall survey results, we developed a software solution specific to this project.

Benefits

Fully processed voting results, including summaries that provided the organising agency with an overall picture of the voting process.

Used applications and hardware

Czech Bar Association (CBA)

admins — Fri, 14 Apr 2023 20:09:33 +0000

Form capture

The Czech Bar Association (CBA) is the largest self-governing legal professional organization in the Czech Republic. It also performs public administration in advocacy and as such protects and guarantees the quality of legal services provided by attorneys. More info: www.cak.cz

„Once more, I would like to take this opportunity to thank scanservice a.s. for their flawless cooperation within the 8th ČAK Assembly. scanservice a.s. has shown a very professional approach throughout the task preparation process as well as its actual execution. Thanks to the entire team that took part in the event.“ Martin Charvát, Konica Minolta

Challenge

Development of the digitization project and data capture from ballot papers/forms cast during the election held at the 8th Assembly of the Czech Bar Association within 4 hours from the receipt of ballot boxes.

Solution

In October 2021, we again participated in the project Processing of voting results for the Czech Bar Association as a subcontractor of Konica Minolta Business Solutions Czech, spol. s r.o. Due to the time constraints of the processing, 5 powerful Kodak Alaris scanners were used for the actual digitization and checking the extracted data. The IBM Datacap solution was used for data extraction.

Benefits

The results were handed over to the Chairman of the Electoral Commission in 3 hours and 45 minutes.

Used applications and hardware

The Czech Republic Presidential Election 2013

admins — Fri, 14 Apr 2023 20:05:07 +0000

Processing of petition sheets

Since 2012, the President of the Czech Republic has been elected by direct vote. Between 1993 and 2012, the President of the Czech Republic was elected indirectly by Parliament.

A citizen who is eligible to vote and has reached the age of 40 can be elected President of the Republic. In the Czech Republic, the term of office of the President is 5 years. No one can be elected more than twice in a row, nor can a citizen who has been punished for treason or for a gross violation of the Constitution or any other part of the constitutional order be elected. To be eligible to stand as a candidate, at least 20 deputies or 10 senators or at least 50 000 citizens must sign a petition. Historically, the first person to be elected by direct election was Miloš Zeman in 2013.

The election takes place during the last sixty days of the term of office of the incumbent President of the Republic, but no later than thirty days before the expiry of his term of office. If the office of President of the Republic becomes vacant, the election shall be held within ninety days.

More info: www.hrad.cz/en

Challenge

Processing of more than 90 thousand petition sheets for the election of the Czech Presidential Election 2013.

Solution

In 2013, as a subcontractor of Hewlett Packard, we provided scanning of the petition sheets of candidates for the preparation for the election of the President of the Czech Republic. Due to strict security requirements and short processing time, we used proven Kodak Alaris scanners, Kodak Capture Pro scanning software, and our own ScanIndex solution and ABBYY Recognition Server OCR software for validation and indexing. Monitoring of the entire digitization process, including all individual steps, was recorded by our own iCapta Log application.

Benefits

The results of the 2013 Czech Presidential Election were known within a very short time after processing.