Document digitization – scanservice

Česká pošta, s.p.

admins — Sat, 30 Nov 2024 20:38:20 +0000

Processing of structured documents

Česká pošta, s.p., is a state enterprise operating postal services in the Czech Republic and, with approximately 31,000 employees, the second largest Czech company by number of employees. Czech Post was established in 1993 at the same time as the Czech Republic became independent. However, its roots date back to the First Republic, when the new state was building its own infrastructure. More info: www.ceskaposta.cz/index

„Working with people in the right place is always a guarantee of success. scanservice a.s. has been providing digitization solutions for processing postal monetary transactions and several other agendas for many years, and I can confirm our complete satisfaction.“ Antonín Ambrož, Manažer útvaru Provoz peněžních služeb, Česká pošta, a.s.

Challenge

Development of a project to implement and support a solution for the daily processing of several types of structured documents, including all payment orders.

Solution

We delivered to the Czech Post the latest version of the eFLOW digitization platform for processing structured documents, including the use of our own applications. The solution also includes Kodak Alaris scanning workstations. We are currently providing service support for the supplied software solution and hardware equipment.

Benefits

Fast and efficient processing of payment orders, court and collector agency mail.

Used applications and hardware

VZP

admins — Fri, 22 Nov 2024 21:25:26 +0000

Building and operation of DigiCentre Jihlava

The General Health Insurance Company has been the leader of the Czech public health insurance system for almost 30 years. It was established on 1 January 1992, by Act No. 551/1991 Coll. Other health insurance companies were established over time under Act No. 280/1992 Coll., but with almost 6 million clients it is the largest health insurance company in the Czech Republic.

More info: www.vzp.cz

Challenge

Building and operation of DigiCentre Jihlava for processing documents of the General Health Insurance Company of the Czech Republic.

Solution

In 2013, we built and have since been operating a DigiCentre in Jihlava, where we process VZP documents on powerful Kodak Alaris scanners. Monitoring of the digitization process is provided by our own ScanLog application. This solution records all operations with the document from its receipt, through scanning, data recognition, its export, storage in the archive to eventual shredding. At the same time, it allows you to search for information about all the operations that have been performed on the document. It also provides information on all the persons who have processed the document, including the time taken for the partial operations. The ScanLog application complies with the requirements of the GDPR.

Benefits

The document agenda in digital format allows VZP employees immediate access to the necessary data, contributes to the overall streamlining of workflow and improves services to clients.

Used applications and hardware

Kooperativa pojišťovna, a.s.

admins — Mon, 18 Nov 2024 20:35:58 +0000

Document scanning

Kooperativa is a universal insurance company that offers a full range of services and all standard types of insurance for citizens, small businesses and large enterprises. It is a Czech company with a stable background of Vienna Insurance Group (VIG).

Vienna Insurance Group
It is a leading insurance specialist in Austria and Central and Eastern Europe. More than 50 companies in 25 countries form a group with a long tradition, strong brands and great proximity to clients.

More info: www.koop.cz

Challenge

The increasing number of clients meant that the company had to process a larger volume of client documentation efficiently and as quickly as possible. The company was looking for a solution that would significantly speed up the processing process, minimize costs and at the same time give them control over the entire process.

Solution

We have offered Kooperativa pojišt’ovna, a.s., Vienna Insurance Group delivery of large-capacity production A3 scanners Kodak i4650 for scanning all incoming paper client documentation and production A3 scanner Kodak S3060f including A3 flatbed for scanning internal documents. Included was Kodak’s Capture Pro scanning application for converting large volumes of documents into high quality images for further processing.

Benefits

Despite the significant increase in the digitization of processes, Kooperativa still processes a large volume of paper documentation. High-quality scanning technology and automated extraction of incoming paper documents contribute significantly to bridging the gap between the paper and purely digital worlds and speed up communication with clients.

Used applications and hardware

Clearstream Operations Prague s.r.o.

admins — Sat, 16 Nov 2024 21:43:54 +0000

Deutsche Börse Group | Document digitization

Clearstream is an International Central Securities Depository (ICSD), part of the Deutsche Börse Group, based in Luxembourg. The company provides post-trade infrastructure for the Eurobond market and securities dealer services for the international market and 58 domestic markets worldwide, with customers in 110 countries. Clearstream’s customers are approximately 2,500 financial institutions in more than 110 countries. Its services include the issuance, settlement and custody of securities, as well as services for investment funds and global securities financing. Clearstream manages assets worth nearly 11 trillion, making it one of the world’s largest securities settlement and management firms, both domestic and international. More info: www.clearstream.com/clearstream-en/

„The Clearstream headquarters in Prague processes documents for all our European and non-European branches. I am happy to have found a reliable partner who has long met our high demands for secure processing, flexibility and technical sophistication.“ Peter Hollovic, General Manager Clearstream Operations Prague s.r.o.

Challenge

The ever-increasing volume of the business agenda required a solution that would ensure timely, efficient and, above all, reliable document processing.

Solution

As part of Business Process Outsourcing (BPO), we provide comprehensive document digitization services for all of Clearstream’s European and non-European sales departments. The solution provided includes high-performance Kodak Alaris scanning technology and a team of skilled operators to process one to several thousand documents per day. The processing is done in-house at Clearstream’s offices in compliance with all strict internal security rules.

Benefits

All Deutsche Börse Group branches use a unified solution for document digitization and archiving. Since February 2020, we have been processing HR documentation in the form of non-scanned archiving and scanning and archiving CLS invoices.

We are currently collaborating on a Paperless Office project.

Used applications and hardware

Komerční banka

admins — Wed, 13 Nov 2024 21:31:16 +0000

Documentation sorting, digitization and registration

Komerční banka, a.s. is the parent company of the KB Group and part of the international Société Générale Group. It is one of the leading banking institutions in the Czech Republic, Central and Eastern Europe and offers retail, corporate and investment banking services. It offers a wide network of branches, direct banking and its own distribution network. Komerční banka Group offers other specialised services such as pension insurance, building savings, factoring, consumer loans and insurance.

More info: www.kb.cz/en

Challenge

Develop a project to process one of Komerční banka’s document agenda’s.

Solution

Since 2014, we have been providing Komerční banka with the services of our DigiCentre in the form of Business Process Outsourcing (BPO) for sorting, digitizing, registering, storing and managing documentation.

Monitoring of the digitization process is provided by our own ScanLog application. This solution records all operations with the document from its receipt, through scanning, data recognition, its export, storage in the archive and eventual shredding. At the same time, it allows you to find information about all operations that have been performed on the document and provides information about all the people who processed the document, including the time consumption of partial operations.

The ScanLog application complies with the requirements of the GDPR.

Benefits

An efficient document process that provides instant access to important information.

Used applications and hardware

Siemens, s.r.o.

admins — Sat, 09 Nov 2024 21:15:24 +0000

Personnel files digitization

Siemens, s.r.o. is one of the largest technology companies in the Czech Republic and has been an integral part of Czech industry for more than 130 years. The company’s portfolio covers solutions for industry, energy, transport and public infrastructure, building technology and healthcare. Siemens is a pioneer in Industry 4.0 and Smart Cities, where it delivers comprehensive digital products and services.

Více na https://new.siemens.com/cz/cs.html

Challenge

Project of digitization and extraction of defined data from personnel files and creation of import batches in defined structures for import into the customer’s database system.

Solution

During the project development in 2016, due to the nature of the documentation, it was necessary to ensure the strictest possible security measures during transport from 8 locations across the Czech Republic. During the processing of the documentation, all the security of personal data capture rules were observed in accordance with the requirements of Act No. 101/2000 Coll., on the protection of personal data and ISO 27001.
Scanning was carried out on Kodak Alaris flatbed A3 scanners, with Kodak Capture Pro scanning application. For indexing we used our own application ScanIndex.

Benefits

The HR agenda in digital format allows instant access to employee data and provides the HR department with a powerful data management tool.

Used applications and hardware

Wüstenrot – stavební spořitelna a.s.

admins — Fri, 08 Nov 2024 21:33:00 +0000

Document digitization

MONETA Stavební spořitelna, a.s. started its activity in 1993 under the name Wüstenrot – stavební spořitelna a.s. Over the period of its activity, it has provided clients with housing finance loans totalling over CZK 75 billion. At present, its clients have concluded over 375 thousand building savings contracts. On 1 April 2020, Wüstenrot – stavební spořitelna a.s., together with Wüstenrot hypoteční banka, a.s., became part of the MONETA financial group and changed its name to MONETA Stavební spořitelna, a.s.

More info: www.moneta.cz/en

„Processing 50 different types of incoming documents has its specifics and scanservice a.s. offered a solution that proved to be highly effective and reliable. I also highly value the subsequent support and helpfulness in the implementation of changes.“
Karel Plavka, Team Leader – Property and facility management, Fleet, DMS and Workflow system, Wüstenrot – stavební spořitelna, a.s.

Challenge

Develop a project for the implementation of a solution for the digitization of 50 different types of documents.

Solution

In 2011, we supplied Panasonic high-capacity scanners, Kodak Capture PRO scanning application and eFlow Integra OCR solution for digitizing 50 types of incoming documents. Due to increasing demands for speed and accuracy of processing, we upgraded the system to the IBM Datacap platform. The upgrade included the design and creation of templates for extracting bank statements from 7 major banking institutions and an application for extracting ID cards.

We are currently providing maintenance and required optimization and modifications to the system.

Benefits

The digitization of incoming documents enables an efficient way of post-processing the acquired data, resulting in higher productivity and better customer service.