References – scanservice

Česká pošta, s.p.

admins — Sat, 30 Nov 2024 20:38:20 +0000

Processing of structured documents

Česká pošta, s.p., is a state enterprise operating postal services in the Czech Republic and, with approximately 31,000 employees, the second largest Czech company by number of employees. Czech Post was established in 1993 at the same time as the Czech Republic became independent. However, its roots date back to the First Republic, when the new state was building its own infrastructure. More info: www.ceskaposta.cz/index

„Working with people in the right place is always a guarantee of success. scanservice a.s. has been providing digitization solutions for processing postal monetary transactions and several other agendas for many years, and I can confirm our complete satisfaction.“ Antonín Ambrož, Manažer útvaru Provoz peněžních služeb, Česká pošta, a.s.

Challenge

Development of a project to implement and support a solution for the daily processing of several types of structured documents, including all payment orders.

Solution

We delivered to the Czech Post the latest version of the eFLOW digitization platform for processing structured documents, including the use of our own applications. The solution also includes Kodak Alaris scanning workstations. We are currently providing service support for the supplied software solution and hardware equipment.

Benefits

Fast and efficient processing of payment orders, court and collector agency mail.

Used applications and hardware

Slovenská pošta

admins — Fri, 29 Nov 2024 05:18:38 +0000

Automated processing of payment documents

Slovenská pošta, a. s., is a leading provider of modern communication, distribution and payment services on the Slovak market, with logistic conditions for business in Central and Eastern Europe. Slovenská pošta is a trusted intermediary that meets the changing needs of its customers and that offers new products and comprehensive solutions with added value and high quality of service. More info: www.posta.sk

„Slovenská pošta has been using technologies for automated processing of postal payment documents from scanservice a.s. for many years now. Both the implemented solution and especially the subsequent support are at a high professional level and meet our versatile requirements.“ Ľubomír Mindek, Deputy Chairman of the Board of Directors and Director of the Information Technology Department, Slovenská pošta, a.s.

Challenge

Develop a project for implementation and support of a solution for automated processing of payment documents.

Solution

The increasing demands placed on the manual processing of payment documents and the desire to make the entire work process as productive as possible led the Slovak Post in 2001 to decide to choose an automated system.

We supplied the eFLOW digitization platform for processing structured documents, including the use of our own ScanLog and ScanIndex applications. The solution also includes Kodak Alaris scanning workstations. Throughout the project we provide service support for the supplied software solution and hardware equipment.

Benefits

Automated payment processing contributes to streamlined workflows and lower costs.

Used applications and hardware

Czech Office for Surveying, Mapping and Cadastre

admins — Thu, 28 Nov 2024 21:23:26 +0000

Czech Office for Surveying, Mapping and Cadastre is a central body of state administration, abbreviated as ČÚZK. It was established by Act No. 359/1992 Coll., on Surveying and Cadastral Authorities. The ČÚZK is based in Prague and is headed by a chairman who is appointed and dismissed by the Government of the Czech Republic. The ČÚZK has its own budget and is directly subordinate to the Government, in which it is represented by the Minister of Agriculture. The main work of the ČÚZK, or the bodies managed by it, is to ensure state administration in the field of real estate registration and property rights to real estate, which is represented by the Real Estate Cadastre of the Czech Republic and surveying activities in the public interest.

More info: www.cuzk.cz

Challenge

To meet the need for efficient and uniform processing of large volumes of documents, ČZUK decided to equip its workplaces with the same scanning technology.

Solution

In 2014, we started cooperation with ČÚZK for the delivery and service of Kodak Alaris scanning technologies for all cadastral offices in the Czech Republic. With increasing processing demands and the development of new applications, we then replaced the existing scanners with the new Kodak Alaris i3200 and S2050 series in 2019. The delivery also included Kodak Capture Pro scanning software, including the required customizations.

Benefits

All offices use the same technology and unified output document and data format, which significantly contributes to greater efficiency and better service to clients.

Used applications and hardware

The National Library of the Czech Republic

admins — Tue, 26 Nov 2024 20:32:11 +0000

Service support for book scanners

The National Library of the Czech Republic (NLC CR) is the largest and one of the oldest public libraries in the Czech Republic, it ranks among the most important European and world libraries. The collection of historical and modern literature contains more than 7 million documents with an annual growth of 70,000 titles. Information about the documents is now available in electronic form according to international standards, and rare manuscripts and endangered printed materials are gradually being digitized.

More info: www.nkp.cz

Challenge

With the growing interest in digital versions of library collections, there is also a growing need to ensure the correct and trouble-free operation of the approximately 30 book scanners that the NCR uses in its locations.

Solution

Since 2017, we have been providing the National Library of the Czech Republic with scanning equipment services, which include regular prophylaxis and calibration of book scanners in all locations of the National Library of the Czech Republic. These include 4DigitalBooks DLmini, DL3003, scan2page, scanVpage PRO, Plustek OpticBook A300, Suprascan TM Quartz HD and Treventus ScanRobot 2.0 MDS book scanners.

At the same time, we provide all current versions of applications for operating scanning devices.

Benefits

The digitization of historical, scholarly and other literature not only satisfies the growing interest of the public, but also makes it possible to preserve rare manuscripts and endangered printed materials for future generations.

Used hardware

4DigitalBooks DLmini
4DigitalBooks DL3003
4DigitalBooks scan2page
4DigitalBooks scanVpage PRO
Plustek OpticBook A300
Suprascan TM Quartz HD
Treventus ScanRobot 2.0 MDS

VZP

admins — Fri, 22 Nov 2024 21:25:26 +0000

Building and operation of DigiCentre Jihlava

The General Health Insurance Company has been the leader of the Czech public health insurance system for almost 30 years. It was established on 1 January 1992, by Act No. 551/1991 Coll. Other health insurance companies were established over time under Act No. 280/1992 Coll., but with almost 6 million clients it is the largest health insurance company in the Czech Republic.

More info: www.vzp.cz

Challenge

Building and operation of DigiCentre Jihlava for processing documents of the General Health Insurance Company of the Czech Republic.

Solution

In 2013, we built and have since been operating a DigiCentre in Jihlava, where we process VZP documents on powerful Kodak Alaris scanners. Monitoring of the digitization process is provided by our own ScanLog application. This solution records all operations with the document from its receipt, through scanning, data recognition, its export, storage in the archive to eventual shredding. At the same time, it allows you to search for information about all the operations that have been performed on the document. It also provides information on all the persons who have processed the document, including the time taken for the partial operations. The ScanLog application complies with the requirements of the GDPR.

Benefits

The document agenda in digital format allows VZP employees immediate access to the necessary data, contributes to the overall streamlining of workflow and improves services to clients.

Used applications and hardware

Regional Digitization Unit of the Vysočina Region

admins — Thu, 21 Nov 2024 20:52:39 +0000

Book scanner delivery

The Regional Digitization Unit was established in 2012 as part of the project Digitization and Storage in the Vysočina Region, which aimed to provide municipalities, towns and organizations of public and cultural administration with tools for the creation, preservation and use of digital documents and thus easier access to the cultural heritage of the region. The Regional Digitisation Unit is a workplace equipped with appropriate scanners and computer technology for digitisation of physical documents, subsequent processing of scans and creation of metadata. The Regional Digitisation Unit (RDU) is operated by the Regional Library of Vysočina.

More info www.kdjvysocina.cz

Challenge

Book scanner deliveryfor the Digitization and storage project in the Vysočina Region.

Solution

In 2012, we participated in the delivery of a large-capacity robotic book scanner DL-mini-C from 4DigitalBooks for the Digitization and Storage project in the Vysočina Region.
For image processing and editing we supplemented the scanner with HMI scanning software and Page Improver software from the same manufacturer. We currently provide full service.

Benefits

The opportunity to provide municipalities, cities and public and cultural administration organizations in the region with tools for the creation, preservation and use of digital documents.

Used applications and hardware

Uniqa Management Services, s.r.o.

admins — Tue, 19 Nov 2024 21:41:06 +0000

UNIQA Insurance Group | Capture of accounting documents

UNIQA Management Services, s.r.o. deals mainly with intermediary activities in pension insurance contracts and general insurance. The company started its activity on the Czech market in 1998 under the business name WASS YT s.r.o. In 1999 the company was renamed CSWIN FINANCIAL SERVICES s.r.o., then Winvest Finanční poradci s.r.o., and finally AXA Česká republika s.r.o. From 16.10.2017 to 14.01.2021 the company operated under the name AXA Management Services s.r.o. More info: www.uniqua.cz

„Extracting data from incoming accounting documents as BPO has proven to be a very good choice, as has the choice of scanservice as our external supplier of these services. It has offered us the best conditions and during our cooperation the services continue to be at a very high level.“ Vladimír Kořen, Head of Finance (Accounting & Tax), UNIQA Pojišťovna, a.s.

Challenge

As the number of clients grew, the company began to encounter a large number of accounting documents that needed to be processed efficiently and effectively. The company was looking for a solution that would significantly speed up the processing workflow while giving them control over the entire process.

Solution

We offered Uniqua Pojišt’ovna a.s. the processing of accounting documents in the form of Business Process Outsourcing (BPO). This process involves extracting data from all incoming invoices of Uniqua a.s. group companies in DigiCentre scanservice a.s. in Prague. All accounting documents are delivered exclusively electronically, invoice data is extracted automatically, and the extracted data is automatically verified and matched.

Benefits

Automated invoice extraction reduces the processing time by half and Uniqua Pojišťovna a.s. obtains important data for further workflows within 24 hours.

Used applications

Český statistický úřad

admins — Tue, 19 Nov 2024 20:48:56 +0000

Census 2011

As one of Hewlett-Packard’s main subcontractors, we participated in the processing of the 2011 Population and housing Census data. Our services included data preparation, forms scanning, data capture, validation and generating output files for further processing.

We used seven high performance Kodak Alaris i750 document scanners to scan nearly 13 million forms, and the eFLOW 4.5 application for data capture and validation.

The entire operation and the premises, including scanning and validation, were regularly inspected by a systematic, independent and documented process of external audits in accordance with the ČSN EN ISO 9000:2006. The quality of processed data was evaluated with the help of measurable quality indicators, which meet the requirements and recommendations of the European Parliament, the Council of the EU and the Czech Republic.

Statistický úřad Slovenské republiky

admins — Mon, 18 Nov 2024 20:45:51 +0000

SLBD 2011

The Statistical Office of the Slovak Republic is the central state administration body of the Slovak Republic in the field of state statistics and has been operating as an independent institution since 1 January 1993, the date of the establishment of the independent Slovak Republic.

More information: www.statistics.sk

Challenge

Execution of the project for the census of population, houses and dwellings in the Slovak Republic in 2011.

Solution

As one of the main subcontractors of IBM Czech Republic s.r.o., we designed three forms in five languages (Slovak, Hungarian, Romani, Ukrainian and Ruthenian) for this project. The scanning of approximately 9 million forms was carried out on five Kodak Alaris high-speed document scanners. Data recognition and validation was performed in eFlow.

Benefits

As a result of our mutual cooperation, the files were intended for further processing by specialist departments of the SR.

Used applications and hardware

Kooperativa pojišťovna, a.s.

admins — Mon, 18 Nov 2024 20:35:58 +0000

Document scanning

Kooperativa is a universal insurance company that offers a full range of services and all standard types of insurance for citizens, small businesses and large enterprises. It is a Czech company with a stable background of Vienna Insurance Group (VIG).

Vienna Insurance Group
It is a leading insurance specialist in Austria and Central and Eastern Europe. More than 50 companies in 25 countries form a group with a long tradition, strong brands and great proximity to clients.

More info: www.koop.cz

Challenge

The increasing number of clients meant that the company had to process a larger volume of client documentation efficiently and as quickly as possible. The company was looking for a solution that would significantly speed up the processing process, minimize costs and at the same time give them control over the entire process.

Solution

We have offered Kooperativa pojišt’ovna, a.s., Vienna Insurance Group delivery of large-capacity production A3 scanners Kodak i4650 for scanning all incoming paper client documentation and production A3 scanner Kodak S3060f including A3 flatbed for scanning internal documents. Included was Kodak’s Capture Pro scanning application for converting large volumes of documents into high quality images for further processing.

Benefits

Despite the significant increase in the digitization of processes, Kooperativa still processes a large volume of paper documentation. High-quality scanning technology and automated extraction of incoming paper documents contribute significantly to bridging the gap between the paper and purely digital worlds and speed up communication with clients.